Projects due Wednesday,July 17th 4 to 7 pm
A scrapbook project will go to the Indiana State Fair only
if it is selected as one of the six “Any Other Craft” state fair entries.
Comply with all the requirements listed at the beginning of this “4-H Exhibit Hall Project” section, the “Putnam County 4-H Fair Rules” section, and “Indiana and Putnam County 4-H Policy/Terms” section. It is recommended that the 4-H member bring only the pages to be judged – not the whole album.
1. Exhibited pages must have been completed since the end of previous year’s Putnam County 4-H fair. The events covered in the pages could have taken place at any time. Refer to the “Exhibit Requirements” section below for the number of pages that must be exhibited. Only completed pages will be eligible for judging. Incomplete pages or unfinished pages will not be eligible for judging or count toward the page count.
2. The one page that is to be exhibited during the fair is to be stiff enough that it can stand alone on the Exhibit Hall display “A” frames.
3. The album pages are to be at least 8 “ x 10” inches in size. The most common size is 12” x 12”. This size will be easier to work with and to find materials for assembly.
4. Each album page that is to be judged must be numbered. A“page” is either the front or back – not both sides of the sleeve.
5. Acid-free/lignin-free scrapbook pages and supplies must be used in the album. Acid-free – pH balanced pages will not accelerate the natural deterioration of the photos. Lignin-free pages will maintain their durability and whiteness (non-yellowing). Alkaline reserve (buffered) has a neutralizing effect to project photos against pollutants from the “outside” (e.g. the environment, acidic greeting cards, etc.). *The exhibit judge will randomly check that acid-free supplies are used.
6. Polypropylene page protectors or covers must be used in the album. These are made of photo-safe plastic to protect album pages and photographs from finger prints, abrasion, and accidental spills.
7. Bring the 3” x 4” completed official Putnam County 4-H
project label to the judging session so it can be attached to the page you leave to exhibit during fair week.
8. Photographs are to be included on the exhibited pages. Photos are to be the focus of the album. Since memorabilia adds meaning, texture, and variety to the scrapbook and gets more fascinating with time, they should be considered for including in the scrapbook. These are items that tell an important part of the story, and will add significantly to the interest of the page. Memorabilia includes items such as newspaper pictures, ticket stubs, ribbons, programs, certificates and small items. Intermediate and Advanced levels may add memorabilia throughout the book and have up to two pages dedicated to it entirely. Memorabilia must fit in the encased plastic sleeves. Beginner level may not use puffy stickers or memorabilia since it is considered a three dimensional accessory.
9. Neatness is very important. Always exhibit clean pages with clean handwriting.
10. Each grade has a hand written journaling requirement for the album pages to be judged. The handwriting is a part of the 4-H’er’s heritage. Photo safe pens are fade-proof, water proof, and acid free when used on acid-free paper. They cause no damage to photos over time and will be legible for generations. If the 4-H’er opts to use a computer generated wording in addition to the hand written journaling, it must be on acid free paper.
11. A variety of page layouts will add creativity and interest to
the album. Use a nice balance complementing the theme for the page and pictures. Keep in mind that proper placement of the photos will tell a story, so use chronology (putting things in order of occurrence), or themes to organize album.
12. Be sure to mount all items with acid-free adhesives.* (Tapes, glue, “buttons”, etc.)
13. It is recommended that the 4-H’er bring only the pages to be judged, not complete albums. Removing pages from the album at the fair can be a challenge and possibly cause damage.
14. Carefully read this Scrapbook Project Manual for further guidelines. Review the items to be considered on the scorecard in the back of this manual before starting the project.
15. Complete and review with the club leader the enclosed two page scrapbook project record sheet by the announced date.
Beginner ……Grades 3, 4, and 5
Number of Pages:
Grade 3 – one page (1) – (one side in sleeve) Page must include brief journaling.
Grade 4 – two pages (2) – (two sides of one sleeve) At least one page must include brief journaling.
Grade 5 – two page spread (2) – facing each other/same subject (two) sleeves). At least one page must include brief journaling.
Layout – Simple two to three colors of paper. Stickers and die cuts can be used, but are not mandatory. Die cuts can be used but each color of paper and memorabilia will count toward the 2-3 colors. Three dimensional accessories – i.e. metal rivets – can NOT be used.
Cropping – Edges of photographs must be straight cut - using regular scissors or paper cutter. May use rounded corners on photos. Decorative scissors can be used on colored paper that serves as mats/background.
Journaling – Captions and bullet (brief) labeling that shares only the basic information such as who, what, when and where. Be sure the required number of pages with journaling for the grade is met.
Intermediate ……Grades 6, 7, and 8
Number of Pages:
Grade 6 – four (4) pages - At least two (2) of the pages must contain journaling.
Grade 7 – six (6) pages - At least three(3) of the pages must contain journaling.
Grade 8 – eight (8) pages - At least four (4) of the pages must contain journaling.
Layout – Exhibit a more creative layout than the previous division A variety of borders and lettering can be used. Three dimensional accessories – i.e. metal rivets – can be used.
Cropping – Circle, oval, and other shaped templates can be used for cutting out photographs and mats that serves as mats/background.
Journaling – Brief captions and bullet labeling or brief
storytelling. A caption is where the 4-H’er puts bulleted
(brief) information into sentences. Be sure the required
number of pages with journaling for the grade is met.
Advanced ……Grades 9 through 12
Number of Pages – ten (10) pages At least five (5) of the pages should contain journaling.
Layout – Exhibit may include a pop-up page, pocket page,or quilt-type layout, but not every page has to be these types. Use the techniques that have been learned in previous divisions. Three dimensional accessories – i.e. metal rivets – can be used. Include a variety of layouts.
Cropping – Silhouette cropping can be used in addition to
techniques that have been learned in previous divisions.
Journaling – Use bullets and captions, plus storytelling – writing the thoughts and feelings, telling a complete story or memory on each page. Not every photo has a complete story. Choose the ones deserving of this when thinking of the page designs. It is alright to put several photos on a page and just use one of them to tell a story. Label or caption the other on the page. It is easiest to tell the story if the 4-H’ers pretend like they are writing in a diary or sharing some exciting news with their best friends.
Manual and Record Sheet(click here)
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